One tap, one answer
The customer approves or rejects the proof on the page you sent them.
You need an operating system that works well for your business, welcome to Quotelyfy!
How to Automate Artwork Approval and Speed Up Your Operations?
Send a proof, let the customer approve or reject it in one tap, and have the answer land on the job. No email threads, no "did you get it?".
What your customer sees: Artwork approval
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For you. For free!
Create and save your invoice. Free!
Build a real quote or invoice right here, configure it the way you want it, and save the PDF. No account needed — it is the same editor our customers use every day.
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What you get
What you get with Quotelyfy
The answer lands on the job
The verdict, who gave it and when, recorded against the job it belongs to.
Every version kept
v1 to v4 stay attached and findable, so "which one did they sign off?" has an answer.
Print & Signage
How Quotelyfy helps
Artwork approval is rarely slow because the customer is slow. It is slow because the proof is an attachment in a mail thread, the answer is a sentence halfway down a reply, and the person who needs it is not on the thread. Quotelyfy replaces that with a link: you send the proof as a document request against the job, and the customer gets a page with the artwork on it and two buttons.
They press Approve or Reject. The verdict is recorded against the job with their name and the time, the job moves on, and the production side sees it without anyone forwarding anything. Reject comes with their reason attached to the same job, so the next version is made against a written note rather than a recollection of a phone call.
Every version stays on the job. v1 through v4 remain attached, searchable and downloadable, which is what settles the argument about what was actually signed off. When the job is done the quote converts to an invoice in one click, the invoice carries a payment link, and reminders chase it if it runs late. It runs in any browser and starts at R0 per month.
See it in action
Watch Quotelyfy at work
See how Quotelyfy helps printing and signage teams centralise jobs, approvals, and communication
What to Look for When Choosing a Platform
If you are comparing invoicing tools, the flashiest demo is not always the one that protects you from rework and calculation mistakes. These are the capabilities worth checking for — and the ones Quotelyfy keeps at the centre of your workflow.
Quote-to-invoice in one flow
When a customer approves your quote, you should not have to rebuild the same job from scratch. Look for a platform that turns an accepted quote into a ready-to-send invoice instantly — with customer details, line items, and pricing carried forward without copy-paste.
Totals you can trust
Discounts and line-item totals should update themselves as you work, so you are not fixing spreadsheet errors before every document goes out.
Documents that look like your business
Quotelyfy puts your company logo, business name, and contact details straight onto quotes and invoices, with clean PDF output you can send or download. Customers see a professional document from the start — without you rebuilding the same formatting in a spreadsheet or word processor every time.
The payoff
What to expect after 4 weeks of using Quotelyfy
Faster workflow
Quoting, invoicing and follow-up happen in one flow instead of being scattered across apps, chats and spreadsheets.
Organised
Every customer, document and job sits in one place — nothing slips through the cracks or gets forgotten.
Happier customers
Faster replies and a business that runs smoothly online — pay links, live tracking and reminders keep every job moving.
14-day trial included
Quick answers
Questions, answered
Questions print and signage teams ask about proof approval.
How does the customer approve artwork?
You send a document request against the job. They open a link, see the proof, and press Approve or Reject. There is nothing to install and no account to make.
Where does the approval go?
Onto the job, with the name of whoever gave it and the time they gave it. Your production team sees it on the job board without anyone forwarding an email.
What happens when they reject a proof?
Their reason is recorded against the same job, and you upload the next version to the same request. The earlier versions stay attached rather than being replaced.
Can I prove later which version was approved?
Yes. Every version uploaded to a job stays attached and findable, with the approval, the approver and the timestamp beside it.
Can I ask for a signature as well as an approval?
Yes. A document request can ask for a signature, a written review, or a one-tap approval, depending on what the job needs.
What does it cost?
R0 per month on the Free Forever plan. Paid plans add team access, Xero and Zoho sync and AI features, each with a 14-day trial.
Keep exploring
Related pages & guides
14-day trial included