Invoicing Software for Architects

Architectural work is billed in stages against a fee proposal, and the admin around that is where hours quietly leak. Quotelyfy holds each commission as a project with clear stages, captures time entries against it — per stage where you want that granularity — and lets you raise the invoice directly from the project, so what you bill reflects what was recorded rather than a month-end reconstruction. Fee proposals go out as tracked quotes; you see when the client opened them and when they accepted.

Because the quote's acceptance is recorded and the project history is visible, the awkward conversations about scope and stage sign-off have a paper trail behind them. Clients can follow a project's stage through a tracking link instead of emailing for status, and every document a client has ever received sits under their single customer record.

The money side runs the same way for every profession: invoices carry online payment links and mark themselves paid when the client pays, scheduled reminders chase overdue amounts in your name, and repeat invoices handle retainer or recurring clients. Customer statements and a profit and loss view come from the same records, with Xero and Zoho sync for the accountant. It runs in any browser and starts at R0 per month on the Free Forever plan.