Multi-site job board
Track every job and crew across sites on a board built for your workflow.
You need an operating system that works well for your business, welcome to Quotelyfy!
Job Tracking Software for Landscapers
Track landscaping jobs and crews on one board. Run site checklists, assign work to teams, keep customers updated with a live link, and get paid with a payment link.
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Create and save your invoice. Free!
Build a real quote or invoice right here, configure it the way you want it, and save the PDF. No account needed — it is the same editor our customers use every day.
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What you get
What you get with Quotelyfy
Assign work to crews
Assign jobs to specific team members so everyone knows what is theirs.
Progress customers can see
Customers follow multi-day projects on a live tracking link.
Jobs
How Quotelyfy helps
Landscaping jobs run over days or weeks, across multiple sites, with crews spread out and weather throwing off the plan. When the office cannot see where each job and crew is, days get wasted and customers get frustrated.
Quotelyfy puts every job on a board with your stages — scheduled, in progress, planting, finishing, complete. Assign jobs to specific crews, run a site checklist per job, collect before-and-after photos through document requests, and record the work done. You choose which stages the customer sees.
The customer follows the job on a live tracking link, so they can see progress on a multi-day project. When it is finished, send a payment link or link to an invoice, and request a rating. Your crews stay coordinated and your customers stay in the loop.
What to Look for When Choosing a Platform
If you are comparing invoicing tools, the flashiest demo is not always the one that protects you from rework and calculation mistakes. These are the capabilities worth checking for — and the ones Quotelyfy keeps at the centre of your workflow.
Quote-to-invoice in one flow
When a customer approves your quote, you should not have to rebuild the same job from scratch. Look for a platform that turns an accepted quote into a ready-to-send invoice instantly — with customer details, line items, and pricing carried forward without copy-paste.
Totals you can trust
Discounts and line-item totals should update themselves as you work, so you are not fixing spreadsheet errors before every document goes out.
Documents that look like your business
Quotelyfy puts your company logo, business name, and contact details straight onto quotes and invoices, with clean PDF output you can send or download. Customers see a professional document from the start — without you rebuilding the same formatting in a spreadsheet or word processor every time.
The payoff
What to expect after 4 weeks of using Quotelyfy
Faster workflow
Quoting, invoicing and follow-up happen in one flow instead of being scattered across apps, chats and spreadsheets.
Organised
Every customer, document and job sits in one place — nothing slips through the cracks or gets forgotten.
Happier customers
Faster replies and a business that runs smoothly online — pay links, live tracking and reminders keep every job moving.
14-day trial included
Quick answers
Questions, answered
Questions landscapers ask about tracking jobs.
Can I assign jobs to different crews?
Yes. You can assign team members to jobs so each crew knows what is theirs.
Can customers follow a multi-day project?
Yes. The live tracking page shows the current stage and last update, so customers see progress across a longer job.
Can I capture before-and-after photos?
Yes. Send a document request link so photos are uploaded against the job, and requests can be PIN protected.
Can I run a site checklist per job?
Yes. Each job supports a checklist and a work-done panel so site steps are tracked and recorded.
How do I get paid?
Send a payment link or link the job to an invoice, and request a rating once complete.
Keep exploring
Related pages & guides
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