An honest comparison
Zoho gives you the suite. Quotelyfy gives you one place to run the job.
For you. For free!
Build a real quote or invoice right here, configure it the way you want it, and save the PDF. No account needed — it is the same editor our customers use every day.
No sign up required.
Our strengths
More than quotes and invoices: the whole working day, connected.
A quote becomes a job on your board, with your own stages, and the planner keeps the week in view. Everything about a customer stays on one record.
Invite your team with the right permissions, run projects, and log time against them with timesheets.
When a job, quote, proposal, project or timesheet changes, a workflow can email the customer, notify your team, send a payment link, create the next document or ask for a rating. Set it once and it runs, on any paid plan.
Send a proposal your client can read, pick a plan in, sign and pay, with forms and attachments they fill in on the page.
Ask for a deposit, split a quote into instalments, log part payments with a running balance, and invoice a big job in linked parts: the deposit, each stage, the balance. Customers pay online by card or bank through Paystack.
Send quotes and invoices on WhatsApp. On Pro, get a WhatsApp alert when a customer views, accepts or pays. On Pro+, run the business by chatting or sending a voice note to your WhatsApp assistant.
Your customer opens a page made for them, greeted by name, not an attachment. They accept, take off optional items, leave you a note and pay, right there. Pick one of 18 themes and add your logo and colours, so everything you send represents you well.
See when a document was delivered, opened and clicked. On paid plans you get an email or WhatsApp alert the first time your customer opens it.
Quote and invoice in some of South Africa's most widely spoken languages, like Afrikaans and isiZulu, with more coming. A customer who reads your quote in their own language feels it was written for them.
Connect Quotelyfy to Claude and ask it to raise a quote, chase overdue invoices, move a job or plan your week, in plain language.
Two-way sync with Xero and a Zoho Books connection on the Pro plan, card payments through Paystack, and sending on WhatsApp and email.
Their strengths
Zoho offers Zoho Books for accounting, Zoho Invoice for invoicing, and Zoho One, a suite of more than 45 business apps.
Accounting with SA VAT reportsZoho Books covers invoicing, bank reconciliation, inventory and expenses, with VAT 201 reports and more than 70 financial reports.Source
Invoicing on every deviceZoho Invoice runs on phone and desktop, with estimates, online payments, reminders and more than 10 languages.Source
A whole suiteZoho One includes more than 45 apps on one system, used by over 80,000 businesses worldwide.Source
On the Pro plan, Quotelyfy connects to Zoho Books. Bring in customers, items, invoices, estimates and bills, and choose to send your quotes (as estimates) and invoices to Zoho Books.
Quick answers
Not if you need full accounting. Zoho Books is built for that. Quotelyfy runs the work, from quote to job to payment, and connects to Zoho Books.
Our integration is with Zoho Books. It does not connect to Zoho Invoice.
Yes. Once your customer says yes, convert the quote into an invoice in one step. The customer, line items and totals carry over, so nothing is typed twice.
Yes. Alongside English, Quotelyfy quotes and invoices speak some of South Africa's widely spoken languages, like Afrikaans and isiZulu, with more on the way. Your customer can also switch language on the document itself.
14-day trial included