Refrens is a great fit if
- You want VAT-compliant invoices and VAT reports for SARS in one tool.
- You also need delivery notes, inventory and expenses alongside your invoices.
- You like a tool used by businesses in many countries.
An honest comparison
Refrens vs Quotelyfy
Refrens is a good product. Here is when it is the right choice, and when Quotelyfy fits better.
Quotelyfy is a great fit if
- You run jobs, a team and customers, and want the whole day in one place.
- You send quotes, invoices and proposals that customers can accept, sign and pay online.
- You want workflows to handle the follow-ups, and to know the moment a document is read.
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Their strengths
What Refrens does well
Refrens is invoicing and accounting software used in more than 170 countries, with a South African site for VAT-ready invoices.
VAT-ready invoicesApplies 15% VAT or zero-rating automatically, with VAT reports for SARS.Source
Beyond invoicesQuotations, delivery notes, inventory, expenses and recurring invoices in the same place.Source
Widely usedMore than 150,000 businesses in over 170 countries, rated 4.8 stars from 11,700+ reviews.Source
Our strengths
Where Quotelyfy fits
More than quotes and invoices: the whole working day, connected.
Built around the work
A quote becomes a job on your board, with your own stages, and the planner keeps the week in view. Everything about a customer stays on one record.
Teams and timesheets
Invite your team with the right permissions, run projects, and log time against them with timesheets.
Workflows that do the follow-up
When a job, quote, proposal, project or timesheet changes, a workflow can email the customer, notify your team, send a payment link, create the next document or ask for a rating. Set it once and it runs, on any paid plan.
Proposals clients sign and pay
Send a proposal your client can read, pick a plan in, sign and pay, with forms and attachments they fill in on the page.
Get paid your way
Ask for a deposit, split a quote into instalments, log part payments with a running balance, and invoice a big job in linked parts: the deposit, each stage, the balance. Customers pay online by card or bank through Paystack.
WhatsApp, built in
Send quotes and invoices on WhatsApp. On Pro, get a WhatsApp alert when a customer views, accepts or pays. On Pro+, run the business by chatting or sending a voice note to your WhatsApp assistant.
A living document, not a dead PDF
Your customer opens a page made for them, greeted by name, not an attachment. They accept, take off optional items, leave you a note and pay, right there. Pick one of 18 themes and add your logo and colours, so everything you send represents you well.
Read receipts
See when a document was delivered, opened and clicked. On paid plans you get an email or WhatsApp alert the first time your customer opens it.
Documents that speak their language
Quote and invoice in some of South Africa's most widely spoken languages, like Afrikaans and isiZulu, with more coming. A customer who reads your quote in their own language feels it was written for them.
AI-friendly
Connect Quotelyfy to Claude and ask it to raise a quote, chase overdue invoices, move a job or plan your week, in plain language.
Connected
Two-way sync with Xero and a Zoho Books connection on the Pro plan, card payments through Paystack, and sending on WhatsApp and email.
Choosing between them
Quotelyfy does not connect to Refrens. If your documents are the heart of your admin, Refrens covers a lot of ground. If your day is jobs, a team and customers waiting on you, Quotelyfy was built for that day.
Quick answers
Questions, answered
How is Quotelyfy different from Refrens?
Both send quotes and invoices. Quotelyfy goes on into the work itself: jobs, teams, timesheets, workflows and documents your customers accept and pay on.
Does Quotelyfy integrate with Refrens?
No. Quotelyfy connects to Xero and Zoho Books on the Pro plan.
Is it easy to turn a quote into an invoice?
Yes. Once your customer says yes, convert the quote into an invoice in one step. The customer, line items and totals carry over, so nothing is typed twice.
Can I quote in my customer's language?
Yes. Alongside English, Quotelyfy quotes and invoices speak some of South Africa's widely spoken languages, like Afrikaans and isiZulu, with more on the way. Your customer can also switch language on the document itself.
See how your day runs in Quotelyfy
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