Track time, then bill it
Capture time against the work and turn it into a professional invoice without re-keying anything.
You need an operating system that works well for your business, welcome to Quotelyfy!
Time Tracking and Invoicing
Track time, keep work visible, and invoice with less retyping. Quotelyfy helps small teams move from logged work to customer-ready invoices and follow-up.
What your customer sees: Quote / Invoice
SentViewedAccepted
Quote
Quote Number QT-2039
Created2026-10-12
Due2026-10-19
To
From
Greenline Grounds (Pty) Ltd
VAT: 4820139501
hello@greenlinegrounds.co.za
+27 82 555 0198
14 Acacia Road, Bryanston, Johannesburg, 2191
Gardening / Landscaping Details
Service Type
Monthly
Property Size / Area
~420 m²
Labour Hours
22 hrs
Materials Used
Kikuyu turf, indigenous plants, drip irrigation, compost.
Next Scheduled Visit
2026-11-11
Item
Description
Qty
Price
Total Amount
Site survey, soil analysis and layout design
1
ZAR 3200.00
ZAR 3200.00
Lawn turf (kikuyu) — supply and install
180
ZAR 95.00
ZAR 17100.00
Includes prep, level, roll, first water.
Indigenous flower bed planting — 4 beds
4
ZAR 2400.00
ZAR 9600.00
Drip irrigation controller + zones (2)
1
ZAR 8600.00
ZAR 8600.00
Site survey, soil analysis and layout design
Qty:1
Price:ZAR 3200.00
Total: ZAR 3200.00
Lawn turf (kikuyu) — supply and install
Includes prep, level, roll, first water.
Qty:180
Price:ZAR 95.00
Total: ZAR 17100.00
Indigenous flower bed planting — 4 beds
Qty:4
Price:ZAR 2400.00
Total: ZAR 9600.00
Drip irrigation controller + zones (2)
Qty:1
Price:ZAR 8600.00
Total: ZAR 8600.00
Subtotal
ZAR 38500.00
VAT (15%)
ZAR 5775.00
Total
ZAR 44275.00
Deposit Required (45%)
ZAR 19923.75
Part Payment Logged (EFT)
ZAR 8117.08
Balance Due
ZAR 36157.92
Deposit Terms
45% booking deposit
Remaining Installments
Installment 1 — ZAR 8117.08 Due 12 Oct 2026
Received Installment 2 — ZAR 8117.08 Due 12 Nov 2026
Installment 3 — ZAR 8117.09 Due 12 Dec 2026
Notes
Thank you for choosing Greenline. Deposit of 45% secures the booking; balance is spread over 3 monthly instalments after installation.
Banking Details
Bank: Standard Bank
Account Number: 024 118 447
Branch Code: 051001
Progress
2/3
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What you get
What you get with Quotelyfy
Invoice from the same place
Quotes, invoices and customer records live together, so billing follows the work.
Get paid online
Add a payment link so clients can pay the invoice the moment it arrives.
Small Business
How Quotelyfy helps
If you need time tracking and invoicing, the real problem is usually not the timer itself. It is keeping a clear record of what was done, by whom, and what should be billed without rebuilding the story later. Quotelyfy gives you projects, timesheets, planner items, and customer-facing documents in the same workflow so the move from work done to invoice sent is more straightforward.
That matters when work changes during the week. You can keep project notes, track tasks and time, and then turn the outcome into a quote or invoice with the customer, line items, and supporting context already close at hand. Instead of exporting time from one tool and manually rebuilding the invoice in another, you keep the operational details and the billing process closer together.
Quotelyfy also helps after the invoice goes out. You can see when a client opens the document, send reminders when payment is late, and keep orders, projects, and invoicing connected in one system. For a small business that bills based on work completed, that is usually more useful than a standalone timer with no follow-through.
What to Look for When Choosing a Platform
If you are comparing invoicing tools, the flashiest demo is not always the one that protects you from rework and calculation mistakes. These are the capabilities worth checking for — and the ones Quotelyfy keeps at the centre of your workflow.
Quote-to-invoice in one flow
When a customer approves your quote, you should not have to rebuild the same job from scratch. Look for a platform that turns an accepted quote into a ready-to-send invoice instantly — with customer details, line items, and pricing carried forward without copy-paste.
Totals you can trust
Discounts and line-item totals should update themselves as you work, so you are not fixing spreadsheet errors before every document goes out.
Documents that look like your business
Quotelyfy puts your company logo, business name, and contact details straight onto quotes and invoices, with clean PDF output you can send or download. Customers see a professional document from the start — without you rebuilding the same formatting in a spreadsheet or word processor every time.
The payoff
What to expect after 4 weeks of using Quotelyfy
Faster workflow
Quoting, invoicing and follow-up happen in one flow instead of being scattered across apps, chats and spreadsheets.
Organised
Every customer, document and job sits in one place — nothing slips through the cracks or gets forgotten.
Happier customers
Faster replies and a business that runs smoothly online — pay links, live tracking and reminders keep every job moving.
14-day trial included
Quick answers
Questions, answered
Questions about using time tracking together with invoicing.
Can Quotelyfy help me invoice work that was tracked over time?
Yes. Quotelyfy keeps projects, planner items, timesheets, and invoicing close together so it is easier to turn completed work into customer-ready billing without starting from scratch.
Is Quotelyfy a dedicated time tracker?
It is broader than that. Quotelyfy is designed to help small businesses manage work, documents, follow-up, and billing together rather than treating time tracking as a standalone activity.
Can I keep project and billing context in one place?
Yes. Projects, planner items, orders, quotes, invoices, and customer details live in the same system so the billing record is easier to trace back to the work performed.
Can Quotelyfy help with late follow-up after invoicing?
Yes. Quotelyfy supports invoice reminders and document engagement tracking so you can follow up with better context after the invoice is sent.
Does Quotelyfy integrate with accounting tools as well?
Yes. Quotelyfy integrates with Xero and Zoho so invoicing and business records can stay connected to your accounting workflow.
Keep exploring
Related pages & guides
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